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Policies & Procedures

All students are required to abide by standard School and Dance Studio etiquette.

Your signature on our registration form/your submission of the online form signifies your adherence and agreement to all these polices. Thank-you.


 Dress Code Requirements

Reflections School of Dance maintains a dress code to encourage concentration and a sense of inclusiveness as variations in attire can be distracting and contribute to feelings of inequality. Uniformity in dance wear allows the teachers to assess how well the students are implementing the technique being taught, problems with alignment, and other important aspects of dance training.

All students and visitors are kindly asked to remove street shoes upon entering the dance floor. We do recognize it is an inconvenience, but it is necessary to keep the floors clean for the dancers. Please keep the entry room tidy by hanging coats as well as putting away belongings in cubby holes.

  • Students should carry their dance wear, shoes, and other belongings in a dance bag. Please print your child’s name on the bag as well as on all of its contents.
  • Dance wear is to be kept in good repair and laundered on a regular basis.
  • Watches, jewelry, and safety pins should not be worn to class.
  • Dance shoes should never be worn outside.
  • Female students should wear their hair tightly secured and styled away from the face; a neat bun is preferred.
  • Students are expected to observe good personal hygiene habits. Deodorant is required for students age 10 and older.
  • Reflections School of Dance T-shirts are available for purchase and are also appropriate for class.

Class

Attire

Mom and Me

Both Mom and child should dress comfortably and ready for stretching and moving. No uniform required.

Creative Dance and Pre-Dance

Pink Leotard, Pink tights, Pink Ballet Slippers.

Ballet, Pre-Pointe and Pointe

Black Leotard, Theatre Pink Tights, Theatre Pink Ballet Slippers. Do not purchase Pointe shoes until you have been placed in a Pointe class and your teacher advises you.

Jazz & Hip Hop

Black Leotard, Black Jazz Pants and Black Jazz Shoes or Dance Sneakers

Tap

T-Shirt or Leotard with black jazz pants and black Tap shoes. Tap basics and other beginners may use the basic Mary Jane patent leather tap shoe. But as the student progresses, we would recommend a quality tap oxford for better fit and sound.

Cheer

Leotard or T-Shirt, shorts, sports socks, white cheer shoes or “Keds” type sneakers. Pom-poms will be ordered at a later date by your teacher for a reasonable fee.

Lyrical

Black Leotard, Black Jazz Pants, Bare Feet.

Broadway Jazz

Black Leotard, Black Jazz Pants and Tan Character Shoes.

Team and Company

Costumes for the year will be discussed in rehearsal, but each team and company member should have access to one black cami leotard, one black long sleeve leotard, one pair of black jazz pants, and black jazz shoes. 

Boys

T-shirt, Black Shorts or Jazz Pants, and appropriate class footwear.

A limited selection of tights and leotards are available for purchase at the studio. Many department stores also have children’s leotards, tights, and jazz pants. Children’s Ballet, Tap and Jazz shoes can also be purchased at Payless shoes. Please Note: Wal-Mart, Target and Kmart sell a bedroom slipper that looks a little like a ballet slipper – but it is not appropriate for class. Wearing this kind of slipper in dance class may increase the risk of injury.

apparel

A limited selection of dance apparel is available for purchase in the studio lobby.

 


Drop Off - Encouraged

Here at Reflections we encourage you to drop off your student. We encourage this policy for the following reasons:

  1. We love our students and we strive to help them experience the best learning environment possible. With only the teacher and the other students in class students are able to focus and progress much faster without the distraction of faces in the windows and visitors in the classroom. We are thrilled on observation days when the parents marvel at the improvement they are witnessing.
  2. We love our neighboring businesses and we are considerate of them by doing our best to control congestion of cars. 

For parents not living close bywho are not going home between the beginning and end of their child's classes, you are welcoe to wait in our comfortable lobby area or we would suggest they visit one of the fine establishments near us.

In our studio we do have very large viewing windows. These windows are available for you to take a quick peak to check in with your student and ensure that your child is safely engaging in class. However we discourage parents from congregating or loitering near the window as it is distracting to the class, students, and teacher. If this is creates a distraction to the class the instructors do have permission to pull the window shades down. Thank you for your understanding.

Please be prompt with drop off and pick up. Teachers cannot be responsible for unsupervised children being dropped off early or picked up late. In an emergency of being caught in traffic, etc. call the office if possible so that we can make sure your child is well cared for while they wait.


Classroom Observation

During the first week of every other month ( Sept. Nov. Jan. Mar. May) parents may observe classes. Pre-school students also have an extra open house day during the last class in Dec. Never disrupt class. During the in-class observation week (or at any time if the door to the classroom is open), please refrain from giving instructions or distracting your child in any way. Please feel free to stay during for your student's class during these dedicated observation weeks if you are able to, but do not feel obligated. Large classes may be dismissed a few minutes early to help keep transitions between classes flowing smoothly.

We welcome parents to stay and observe your child's first one or two classes to ensure you and your child are comfortable and that the class is a good fit.


Attendance

All students are expected to attend their regularly scheduled classes. Inconsistent attendance holds back progress for the whole class and may result in reassessment of class placement. Each class offers a step forward in the educational process. A missed class could leave a child one step behind the other students. It is important for children to feel completely confident with the choreography and the year-end performance. Missing class could result in frustration for the students and their teachers and classmates.


Make Up Classes

Students who miss a class due to illness, weather, or other circumstances are always welcome to do a make up class in another age and level appropriate class within a month of their absence. Please inform the teacher or office of your make up plans. If you are going to miss a class due to illness or another reason, you are not required to let the office or your teacher know, but if you would like to shoot us a quick email or call it is helpful for us to know.


Key Event Dates For Reflections School of Dance:

  • Start of classes: Day After Labor Day
  • Christmas Demonstration “One Uncontainable Gift” at Glacier Peak PAC
  • Christmas Open House Week
  • Benefit Performance: End of April/Beginning of May
  • Dress Rehearsal: Usually one week before recital
  • Recital: Usually second weekend of June

We have classes on ALL holidays during the year EXCEPT the following:

  • Thanksgiving Day
  • Christmas, Winter Break: 2 full weeks
  • Spring Break

Recital

Everyone is encouraged to take part in the optional highlight end of year Dance Recital (as most all do). Reasonable Costume payments are due in January and prices will be listed in the Dec. memo. There will also be a reasonable ticket price for the June show Performance Theater venue.

Costumes are automatically ordered and billed for each enrolled student unless the office has been notified in writing that your student will not be participating in the year end recital. Parents or guardians accept full responsibility for all expenses, including surcharges and postage for costumes that are ordered late.


Memos

Memos and newsletters will be given out, emailed and web posted usually every 2 months to communicate information. Please provide an email address that is checked regularly and ensure you are receiving the emails as parents and students are responsible for knowing the information that is put out in our printed and emailed newsletters.


For Our Dancers Only

We will also have a special section on our web site For Our Dancers Only. This page is accessible only with a password that you will receive in your registration confirmation email. This password will unlock an area to view the current and previous newsletters and emails, complete Student Handbook, and additional information about our studio and procedures.


Payment Policy

Full monthly tuition is due by 1st of each month. Tuition is paid by cash or check (made out to "Reflections School of Dance") in the mailbox at the studio or automatic payment through your bank. Please write your child’s name in the memo portion of the check. If you pay with cash, please place money in an envelope and label it properly. Tuition may also be paid online (a PayPal account is not required). After the 10th of the month, a $10 late fee will be added to your account.

Please note: tuition is based on the season regardless of how many weeks are in a given month as our tuition is based on an annual tuition fee divided by 10. Tuition payments average out to four classes each month whether it works out to have 2-5 classes that month. Tuition is non-refundable.

An annual registration fee of $25 per family covers the cost of mailings, insurance, handbooks, rehearsals, and so on. Registration fees are not refundable.

Statements will only be mailed out for over-due accounts only unless otherwise requested. NSF Checks will be charged a $30 Bank fee.

Our preferred method of payment is for you to arrange some type of automatic “bill payer” through your bank which sends us regular monthly checks. For this please use our office/mailing address:3922 148th St SE Suite 202, Mill Creek, WA 98012. you can also give us the year of post-dated checks, each dated for the 1st of each month. Additionally, if you have or sign up for a PayPal account, you may set up automatic monthly payments online.


Withdrawal Policy

Class withdrawal requires a minimum of one FULL month advance notice. Notice MUST be given by completing either the printed withdrawal form available in the studio, or by submitting our online withdrawal form available through the For Our Dancers section of our website. Email, phone, and verbal communications are not official withdrawals. Monthly billing will continue until an official withdrawal form is received as per the policies agreed on upon submitting registration, regardless of whether the student is in attendance or not. Payment is required for one month/4 pro-rated weeks/30 days ahead of when the withdrawal form is received, regardless of whether or not class is taken during that month notice. Your withdrawal is not official and complete until we have received payment for your last 30 days. Billing will continue until the final payment is made and the withdrawal process is completed.



Your signature on our registration form signifies your adherence and agreement to all these polices. Thank-you.